PRIVACY POLICY

Effective as of: July 1, 2025

Protecting your personal information is our priority. This Privacy Policy governs data collection and usage for The Qubed Collective LLV (“Company,” “we,” “our,” or “us”) and applies to our website: www.theqspot.net (“Website”).

This Website provides clinician education, courses, mentorship, and professional development resources. By using the Website, you consent to the data practices described in this policy.

1. Collection of Your Personal Information

To provide educational services, digital products, course access, and communication, The Qubed Collective, LLC may collect personally identifiable information such as:

• Name
• Email address
• Phone number
• Professional role or credentials (optional)
• Billing + payment information when purchasing products

We do not collect personal health information (PHI) or patient data through this Website.

This Website is not used for patient care, clinical charting, or HIPAA-governed communications.

We only collect personal information you voluntarily provide when you:

• Register for a course, program, or membership
• Sign up for emails or educational resources
• Submit a form or inquiry
• Purchase a product or service
• Participate in webinars, events, or mentorship
• Enter promotions or surveys

We may also collect additional non-personal information automatically (see Section 5).

2. Use of Your Personal Information

The Qubed Collective, LLC uses your information to:

• Provide the services, courses, or products you purchased
• Send access links, login information, or course updates
• Communicate regarding upcoming educational offerings
• Improve the functionality and user experience of the Website
• Deliver newsletters, announcements, or promotional materials
• Respond to customer service requests

We may also use aggregated (non-identifiable) data to analyze trends and improve our services.

3. Sharing Information With Third Parties

We do not sell, rent, or lease your personal information.

We may share information with trusted third-party service providers that help us operate the Website or deliver services for example:

• Email and CRM platforms
• Payment processors
• Course hosting platforms
• Web hosting and analytics tools

All providers are contractually required to:

• Use your information only to provide services to us
• Keep your information confidential

We may also disclose your personal information if required to do so by law or in good-faith reliance that such disclosure is necessary to:

• Comply with legal obligations
• Protect and defend the rights or property of Monarch Health, LLC
• Protect Website users or public safety

4. Automatically Collected Information

We may automatically collect information about your computer hardware and software, including:

• IP address
• Browser type
• Access times
• Referring website
• Pages visited and duration
• Device information

This information is used to:

• Operate Website functionality
• Improve the user experience
• Track performance and analytics
• Detect or prevent security issues

5. Security of Your Personal Information

The Qubed Collective, LLC uses industry-standard security measures to protect your information, including:

• Secure Sockets Layer (SSL) encryption
• Encrypted payment processing via trusted third-party vendors
• Access restrictions and authentication requirements

While we take reasonable precautions, no data transmission can be guaranteed 100% secure. By using this Website, you acknowledge:

• Internet security risks are outside our control
• We cannot guarantee absolute security
• You use the Website at your own risk

6. Right to Access, Update, or Delete Your Information

You may request to:

• Access personal information we have collected
• Update or correct your information
• Request deletion of your information
• Opt out of email communications

We may retain certain information when necessary to:

• Complete a transaction
• Comply with legal obligations
• Prevent fraud
• Maintain internal business records
• Enforce agreements

Requests may be submitted to: info@theqspot.net

7. Children Under Thirteen

This Website is intended for adult clinicians and professionals.

We do not knowingly collect personal information from individuals under 13 years of age.

If you believe a minor has submitted information, please contact us immediately for removal.

8. Email Communications

The Qubed Collective, LLC may contact you by email for:

• Course access and updates
• Transaction confirmations
• Announcements or promotions
• Educational content
• Surveys or feedback requests

You may unsubscribe at any time via the link in any email.

9. Changes to This Privacy Policy

The Qubed Collective, LLC may update this Privacy Policy at any time. Significant changes will be communicated through:

• Email notifications
• A notice posted on the Website
• Updates to this document

Your continued use of the Website constitutes acceptance of any changes.

10. Use of Artificial Intelligence

We may use artificial intelligence (AI) technologies to improve our services, content, and user experience across The Q spot website. These AI-powered tools may assist us with tasks such as: Generating summaries, creative content, or recommendations, optimizing website performance, search relevance, and personalization, analyzing de-identified data to identify patterns and enhance service delivery.

How AI interacts with your data:

AI tools may process de identified or aggregate user data such as click patterns, search queries, and interaction timestamps to support insights and optimization.

We do NOT use AI to profile you based on sensitive personal data. Any personal data included in AI processing is anonymized or aggregated to prevent individual identification.

Transparency and Oversight:

Outputs generated or enhanced by AI are reviewed by our team before publication when accuracy or appropriateness is critical. We strive for transparency by clearly indicating when content has been generated or assisted by AI.

Privacy and Control:

AI processes conform to the same privacy and security standards outlined in this policy. You have the right to request access to, correction of, or deletion of any personal data that may be included in AI derived reports or analyses.

Responsible Use Principles:

We follow best practices such as:

1. Ensuring AI outputs are reviewed for factual correctness and fairness.
2. Avoiding reliance on AI for decisions affecting user rights or content that could influence perceptions.
3. Providing human alternative contact channels for feedback or dispute.
4. Maintaining secure environments for any data used in AI processing.

11. Contact Information

If you have questions or believe The Qubed Collective, LLC has not adhered to this Privacy Policy, please contact us: info@theqspot.net